As stated in the “ Functional Guide for Registration Offices. System of Interconnection of Registers (SIR) ”-on page 10-, it is necessary to place the seal of the office of registration of origin BEFORE ITS DIGITALIZATION, indicating the date and the hour of presentation.

For example, a registration office of origin of a city council that receives a settlement corresponding to a certain procedure, which is accompanied by a document justifying a payment. As this attached document may be used afterwards for improper use, the registration office must stamp it, indicating the date and time of submission, before it is digitized.